Rental Terms & Conditions
By engaging to rent Cobalt Studios PDX, LLC, you, the undersigned (herein referred to as the “Renter”), hereby state that you have read, fully understand and agree to be bound by the following terms and conditions.
Renter will provide full payment for all reservations of studio space and rental equipment in US funds upon reservation. Studio reserves the right to refuse reservations at its sole discretion. There are NO REFUNDS.
LENGTH OF USE
Two (2) hour minimum rental. Studio cleanup must be completed by the end of the rental period. Renter will return the studio to the state it was prior to the rental period. Overtime will be calculated in increments of 30 minutes beyond the contracted end-time of the rental period when renter is either still using or cleaning up the studio space. Overtime fees will be assessed as per the Cobalt Studios PDX, LLC prorated hourly rate. Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. The Studio does not guarantee that the studio will be available should the Renter go past their booked time.
TERM OF USE
Use of our studio and our equipment is at Renter’s own risk. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition as they were when Renter arrived. Renters are solely responsible for any legal infractions Renter or members of Renter’s party make during their time on the premises, be they in our studio or elsewhere on the grounds. This includes parking tickets, all other violation or citations, and legal action resulting from the renter’s use of the space, taken at whatever time. Renter agrees to hold harmless the Studio, its building owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to Renter’s self or anyone who accompanies Renter while on our premises. Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on our premises. Renters are solely responsible for the safety and well-being of any party Renter engages. Renter understands that if the Studio observes dangerous, pornographic, or negligent practices or activities the Studio reserves the right to stop the shoot and require Renter and Renter’s party to leave immediately — HOWEVER, Studio assumes NO RESPONSIBILITY to act in such cases. Renter agrees to hold Cobalt Studios PDX, LLC, its agents, representatives, and anyone acting on behalf of Studio completely harmless from any action, legal or otherwise, that results from Renter’s conduct. Renters are solely responsible for verifying that all persons employed during Renter’s rental period are of legal age for the activities they are to be engaged in. Studio has no responsibility to determine or verify the age of participants in the renter’s activities but reserves the right to end those activities if it becomes aware that legal age violations are on-going. Renter agrees that a Studio representative will be present in the studio at all times Renters are using it.
Businesses, Corporations, Production Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Cobalt Studios PDX, LLC as additionally insured on the dates of the rental. If so required, Renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate.
Cobalt Studios PDX, LLC agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Renters purposes. Renter shall notify Studio Manager immediately of any malfunction, damage or other issues with the equipment. There is no studio phone service provided. Renter is advised to bring a cell phone. WiFi internet service is available during the rental period.
Renter shall be solely responsible for any damage or theft to Studio’s property or equipment that occurs during the time Renter or his or her party occupies the Premises. Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Any item within the Cobalt Studios PDX, LLC inventory found missing after the rental period will result in replacement cost being assessed to the Renter.
CODE OF CONDUCT
Cobalt Studios is committed to providing a safe environment for the Renter and all associated parties during the rental period that is free from discrimination on any ground and from harassment including sexual harassment. Cobalt Studios PDX, LLC will operate a zero tolerance policy for any form of sexual harassment in the studio, treat all incidents seriously and promptly investigate all allegations of sexual harassment. Any person found to have sexually harassed another will face disciplinary action, up to and including ban from the studio and other legal remedies.
All complaints of sexual harassment will be taken seriously and treated with respect and in confidence. No one will be victimised for making such a complaint.
AGE OF MODELS
All photographic subjects under the age of 18 must be accompanied by a legal guardian. Renter is solely responsible for verifying that all photographic subjects are of legal age or accompanied by a parent or legal guardian. Cobalt Studios has no responsibility to determine or verify the age of participants in the Renter’s activities but reserves the right to demand proof of parental consent if models or photographic subjects are under the age of 18 and to end those activities if Cobalt Studios PDX, LLC becomes aware that legal age violations are occurring. Cobalt Studios LLC, PDX is not liable in the case of an invalid ID or any other form of age verification.
NOTICE OF FILMING AND PHOTOGRAPHY
By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by Cobalt Studios PDX, LLC and its affiliates and representatives. Images, photos and/or videos may be used to promote similar Cobalt Studios PDX, LLC events in the future, highlight the event and exhibit the capabilities of Cobalt Studios PDX, LLC. You release Cobalt Studios PDX, LLC, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings.
By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by Cobalt Studios PDX, LLC or the person or entity designated to do so by Cobalt Studios PDX, LLC.
Smoking is allowed in outdoor areas only, closer to the street. Properly dispose of cigarette butts. If evidence of smoking to include scent exists inside any building a $250 cleaning fee will be assessed to the Renter.
DRUGS AND ALCOHOL
Cobalt Studios is a drug and alcohol free facility. Do not bring drugs or alcohol into the facility.
CHILDREN AND PETS
All children under the age of 18 and pets must be supervised at all times. No pets in the changing room or upstairs area.
FLAME, FIRE OR PYROTECHNICS
Open flame, fire and pyrotechnics are prohibited at all times inside the facility and within the grounds of Cobalt Studios PDX, LLC.
ARBITRATION and MISCELLANY
If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Multnomah County, Oregon. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator’s award, or fails to comply with the arbitrator’s award, the other party is entitled to costs of suit, including a reasonable attorney’s fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $100.
Renter shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and agreement between Cobalt Studios PDX, LLC and Renter. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Oregon shall govern this Agreement. The following signatures constitute a legal and binding Agreement between Cobalt Studios PDX, LLC.
$40 supplemental Cleaning Fee if vehicles are used in photoshoot (Cash only)
$40 minimum cleaning fee required for excessively dirty studio and large groups or production crews exceeding 10 people.
Fees for additional time that was not billed during the initial booking will be due at the end of the rental period
***Rental time begins promptly at the prescribed starting time and ends promptly at the prescribed ending time, regardless if renter and/or renter’s party is late***
***Rental time includes load-in, setup, tear down and cleaning. The studio must be cleaned and vacated by the scheduled end time and no later, please consider this when booking your rental***
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